4 months ago
Administrative Assistant based in Berkhamsted
6-month contract with the potential to become permanent
Nature of Work
The fundamental purpose of this important role is to provide essential support to all areas of the business. As a member of the Business Solutions team the Admin Assistant will need to schedule their primary responsibilities whilst supporting the reactive nature of the team.
Personal involvement with all staff, contractors, candidates, clients and prospective clients will occur on a daily basis. Interfacing, co-ordinating and filling the requests of these interactions in a prompt and effective manner will define success in this role.
Previous experience in an administrative role, attention to detail, strong organisational and communication skills, rapport building, enthusiasm to deliver a quality service and a professional demeanour are a pre-requisite for this role.
Principle tasks and responsibilities include, but are not limited to:
- Be primary individual answering all incoming calls to the main switchboard in a polite and professional manner.
- Entering/updating all candidates’ information from CV onto the company’s database using the CV parsing system.
- Booking colleagues business trips in a timely and efficient manner.
- Ensuring all candidates’ that we place in contract and permanent positions are sent a welcome pack.
- Monitoring of the contact and admin mailboxes. Taking appropriate actions or re distributing accordingly.
- Applying the Quanta templates to candidate CV’s ready for them to be submitted to Clients.
- Managing the calendars and bookings of rooms and associated resources.
- Welcome guests and directing to the seating area and offering refreshments
- Distributing incoming post
- Franking outgoing post.
- Monitoring and ordering stationery when required/necessary
- All stationery stock details to be recorded and checked.
- Additional adhoc duties and projects / overflow as required (for example, providing assistance with events such as fundraisers, BBQ’s, etc).
To establish how you could be part of Quanta and this fantastic opening, apply today!
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